How to reserve the Black Box Theater or a classroom at Bachman Lake.
Written by OnMap.meAbout Bachman Lake Branch LibraryUnofficialPublished 2 min readShort answer
Send a meeting room application at least 21 days before your date, online or to the branch. Paperwork is due 14 days before and payment 7 days before. The branch quotes the price.
In detail
The steps the library's meeting room policy sets for a room at this branch.
Pick the room.
The branch lists a Black Box Theater, Classroom A, Classroom B, and the two classrooms combined. The online room reservation system shows them.
Apply 21 days ahead.
Submit the application through the online reservation system, or send the General Meeting Room Request form to the branch by mail, fax, email or in person. Requests are handled first come, first served.
Check if you need insurance.
An insurance certificate is required for all for-profit organizations and for nonprofit events open to the general public. Programs that involve physical activity, animals, or food preparation and distribution, or that are open to the public, need one too. That includes birthday parties and baby showers.
Meet the two later deadlines.
Paperwork, including insurance, is due at least 14 days before the meeting and payment at least 7 days before. Missing either one cancels the reservation automatically.
Stay within open hours, or ask.
Rooms are booked during normal operating hours. Branches with black box theaters may allow after-hours bookings, but the group must pay for a security guard and after-hours availability is not guaranteed.
Leave it as you found it.
The renter arranges the tables and chairs. A cleanup fee is charged for a room left in unacceptable condition.
Tip. One group or person may reserve a meeting room up to 3 times in a rolling 90-day period.
Call the library if
- You need the rental price for the theater or a classroom
- You want to book the Black Box Theater after closing time
- You are a neighborhood association and want to confirm free use